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OSHA’s Yearly Summary of Injury and Illness

Posted on 1/8/2013 by James Griffin

EHS managers nationwide have just three more weeks to complete and post their organizations’ annual OSHA 300-A Summary Forms. Formally known as the Summary of Work-Related Injuries and Illnesses, this form must be completed no later than February 1 and posted in “…a conspicuous place or places where notices to employees are customarily posted…” (29 CFR 1904.32).
 
The 300-A form must remain posted until at least April 30, and employers must ensure the form is not altered, defaced, or covered by other materials during that time. 
 
300-A Form—What OSHA Requires
 At the end of each calendar year, an employer must:
 
  • Review the OSHA 300 Log (the Log of Work-Related Injuries and Illnesses) to verify that the entries are complete and accurate, and correct any deficiencies identified; 
  • Create an annual summary of injuries and illnesses recorded on the OSHA 300 log; 
  • Certify the summary (by having a “company executive” examine it); and 
  • Post the annual summary. 
There is no required procedure to follow or length of time you must spend reviewing the OSHA 300 Log. OSHA simply states that you must “…review the entries as extensively as necessary to make sure that they are complete and correct.” (29 CFR 1904.32)
 
Required Elements of Your 300-A
 To complete the 300-A form, an employer must:
 
  • Total the columns on the OSHA 300 Log (enter “0″ if no recordable cases); 
  • Enter the calendar year covered, the company’s name, establishment name, and establishment address; 
  • Enter the annual, average number of employees covered by the OSHA 300 Log; and 
  • Enter the total hours worked by all employees covered by the OSHA 300 Log. 
If you are using an equivalent form other than the OSHA 300-A (as allowed by 29 CFR 1904.6(b)(4)), you must include the employee access and employer penalty statements found on the OSHA 300-A summary form.
 
Need help completing your 300-A? The Injury & Illness Recordkeeping and Reporting online course covers the required elements of an OSHA 300 log and provides guidance on reporting serious incidents to OSHA, deciding what incidents are “work-related,” and handling recurring cases. Visit Lion.com/OSHATraining for a full listing of Lion’s workplace health and safety training options.
 

Tags: osha, reporting and recordkeeping

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