At the end of each calendar year, many employers must create, certify, and post an annual summary of work-related injuries and illnesses logged during the year. Throughout the year, employers record workplace incidents using the OSHA 300 log and at year’s end summarize this data to create the OSHA 300-A Summary Form. By February 1, 2014, covered employers must post a summary of incidents that occurred during 2013.
Who Must Post a Summary?
Employers who must post this summary include:
- Those with more than ten employees, including temporary employees and contractors; and
- Businesses in non-exempt Standard Industrial Classifications (SIC), including, but not limited to:
- Manufacturing, and
Getting Started on Injury Reports
The annual summary (OSHA 300-A Summary Form or permitted equivalent) must include:
- Totals of each column of the OSHA 300 Log,
- The calendar year covered,
- The company name,
- The establishment’s name and address,
- The establishment’s annual average number of covered employees, and
- The total hours worked by all covered employees.
Who Must Certify
A company executive must examine the 300 Log and the posted summary and certify (sign) that the summary is correct and complete. The executive who signs the log must be one of the following:
- The owner of the company (only for sole proprietorships and partnerships),
- An officer of the corporation,
- The highest-ranking official working at the establishment, or
- The immediate supervisor of the highest-ranking official working at the establishment.
Where to Post
The employer must post a copy of the summary in each establishment. It must be conspicuously placed where notices to employees are customarily posted. Many establishments post the summary and other notices in lobbies, changing rooms, break rooms, cafeterias, near a punch clock, or in other places where employees enter or exit the facility or regularly congregate during the work day. The summary must be posted no later than February 1 of the following year and kept in place until at least April 30.
During 2013, OSHA issued 299 citations
—and $103,467 in penalties—for failures to create, certify, and post injury summaries. OSHA takes recordkeeping violations seriously and considers them a sign of poor compliance attitude and a reason to investigate further.