OSHA Launches Injury and Illness E-Reporting Portal

Posted on 8/1/2017 by Roger Marks

As of August 1, a new OSHA Injury Tracking Application is available to help employers meet their obligations for electronic reporting of injury and illness data. Employers covered under this new requirement have until December 1, 2017 to submit data from OSHA Forms 300 and/or 300A.   

OSHA Injury and Illness E-Reporting Final Rule 

Finalized in May 2016, OSHA’s injury and illness e-reporting rule requires the following employers to report using the newly available electronic reporting tool: 
  • All establishments with 250 or more employees that are currently required to keep injury and illness records; who must submit data from OSHA Forms 300A and 301; and 
  • Establishments with 20-249 employees in certain high-risk industries*; who must submit data from OSHA Form 300A. 

How Long Will the Report Take?

According to OSHA’s FAQ, the government estimates it will take establishments with 20-249 employees about 20 minutes to complete the task of creating an account and entering the required data. 
Estimated completion time for establishments with 250 or more employees is 32 minutes. 
Which injuries and illnesses must be reported--and which don’t? Read more about recording injuries and illnesses on OSHA Forms 300 and 300A 

OSHA E-Reporting Instructions

Employers can e-report injury and illness data to OSHA in one of three ways: 
  • Enter required injury and illness data in a web form 
  • Submit a CSV file for one or multiple sites (Instructions
  • Submit data via an automated programming interface or API (for automated record keeping system users)
Paper, however, is not an option. OSHA explicitly requires this information to be reported electronically using the web site created here.
OSHA’s dedicated injury and illness e-reporting web page includes instructions, a CSV template, and a sample CSV report file for those who choose that option to report data from one or multiple sites at once. 
Firms can report injury and illness data for multiple establishments at once, provided that the data is specific to each individual establishment.  
For firms that comprise multiple establishments with multiple classifications, OSHA makes it clear in the FAQ that employers should report based on the NAICS code of each establishment that meets the criteria above, not the NAICS code of the larger firm. 
Likewise, whether the rule applies to your establishment depends on the number of employees at the establishment and not the number of workers employed by the firm as a whole.

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Tags: new, osha, reporting and recordkeeping, rules

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